Outlook for mac doesnt use pst as format, it stores messages in a different way shown here, messages individually,categories,folders,images,etc. If the spotlight index is corrupted then the outlook search may display no results. Learn how to manually rebuild the database in outlook for mac 2011. We now have feature parity with our windowsusing colleagues, as well as a. Additionally, when you search by using the mac os native spotlight search, your search may not be successful. Configuring ms outlook 2011 for mac for use with office.
If you recently created a new outlook identity or a new account, or if you recently imported new data such as from a pst or olm file, spotlight indexing may not be complete. Mar 09, 2020 i did some research and found out that for some, the issue was actually due to some indexing issues. Dec 18, 2019 from the same list of locations, select the folder or disk that you just added. In this case, outlook displays a no results message.
When i looked at it myself i found emails from when searching various internal users. Enable spotlight indexing to reindex your mac hard drive os x tips by rob lefebvre 6. Lion and ms office 2011 outlook specifically macrumors. Sometime while working with mac outlook we unpredictably faces irregular conduct outlook restart suddenly, issue in opening of emails etc. The root cause of this behavior is corrupt mac outlook database before continuing to solution lets meet mac outlook database file known as olm file. I reinstalled office 2011 and my outlook email index stopped updating. In this scenario, wait for indexing to finish, and then search again. Solved outlook for mac 2011 missing emails in search. Outlook for mac 2011 search not working returning no results. Categories no longer appear in the sidebar of individual calendars. Word in office 2011 for mac can automate this task for you. If your pstfile has been marked but outlook doesnt display the correct results, it usually means there is some corruption going on in your pstfile. Outlook selected as an indexed location in indexing options.
How to perform a reindex of your mac spotlight metadata duration. Lion and ms office 2011 outlook specifically macrumors forums. Since upgrading to lion ive been finding it doing some serious cpu hogging for long periods of time while it updates its index, and because i use very few of the features i decided to switch spotlights indexing off. From one place, you can store, organize, manage, and retrieve many types of information. Apr 26, 2011 this is a question relative to a mac and outlook 2011. Rebuild identity database in outlook 2011 for mac to.
To rebuild your search catalog, do the following for your outlook version. Outlook, like the mac os and some other apps, uses os xs spotlight feature to catalog its messages. Outlook 2011 and 2016 rely on spotlight to return any results. Is the mail app on your mac not showing correct results when searching mailboxes using subject, to or from. Outlook 2011 is only 32 bit and you can therefore only use mdworker32. The search catalog is a file where all of your outlook and microsoft windows items data files are indexed. Outlook 2011 was for a mac, do you mean outlook 2010.
You may need to rebuild a mailbox to update the list of messages it contains. Perhaps youre working on a long document in word in which you want an index with page numbers. Hi all, we have currently just added 3 new mac book to our windows network they work fine and are connected to our networkadetc. The default seems to be my exchange account my primary account but there is a pulldown to select all folders, contacts, or address book on my computer and this always. We now have feature parity with our windowsusing colleagues, as well as a couple of features they.
Outlook for mac search not working and displays no results. Fix indexing errors in outlook 2019, 2016, 20, or 2010. Outlook 2011 email search does not work macrumors forums. How to fix outlook for mac search returns no results. So wait until the indexing is complete and then try again. To do this follow under mentioned simple guidelines. To reindex the search database in outlook for mac 2016. It also stores its files in a different location than outlook 2016. How do i rebuild database for outlook for mac 2011. This tool lets you choose outlook for mac as your default mail application. So far ive tried rebuilding the outlook profile multiple times, reindexing the foldersvolumes in spotlight multiple times as well.
This is a question relative to a mac and outlook 2011. How to archive emails in microsoft outlook 2011 for mac. I see all my old emails in outlook but the search function does not work. Outlook for mac search returns no results, and task items. There are a few reasons you could receive a no results message when performing a search in outlook for mac. I was certain the email i was seeking existed in the folder i was searching. With previous version i had success with the repair tool that you mention.
This article describes some useful tools for microsoft outlook for mac. The ability to manually repair or rebuild a database is not available in outlook 2016 for mac. In microsoft outlook for mac 2011, you receive a no results message when you try to search for an email message. Feb 17, 2011 outlook search i just bought a new mac pro and migrated my microsoft mac office 2011 from my old 2008 mac pro over to the new computer. This can take some time, depending on the amount of information being indexed. Here you can select the files you want to be indexed, it includes all the files which windows has been indexing, so look for the outlook files first and then enabledisable the indexing option.
If you see this message, it means that the index is complete, and outlook cant find your item for some other reason. Dec 21, 2010 for mac using office drones, on the other hand, outlook 2011 is a big step forward in my opinion. If your inbox folder in outlook 2011 for mac is reaching its prescribed limit then one thing you can do is create an archive folder. Spotlight will reindex the contents of the folder or disk. If a problem such as outlook data corruption occurs, office 2016 for mac automatically. The final method to resolve the no results issue when performing a search in outlook 2011 or 2016 for mac, is to fix the spotlight permissions in outlook 2011 database and then to rebuild the spotlight database, by following the steps below. If outlook has not finished indexing all of your items, youll see a message that says. Depending on your mac and the contents of its hard disk, reindexing may take several hours to days. Generate a table of words or phrases to be indexed, saved as a special file called a concordance file. When you search for a sender, recipient, or word within a message, outlook turns to spotlight. The user demonstrated for me and i was able to determine that external email address are affected by this.
In this case, outlook for mac displays a no results message. Check for updates in outlook 2016 for mac or outlook for mac 2011. To fix the latter, open the system preferences and click on spotlight. Office for mac 2011 is a great way to get more done on your mac. This tool resets customization that youve made to outlook from the outlook menu preferences. Outlook for mac search returns no results, and task items are not. This mac outlook utility checks for duplicate installations and reindexes outlook files.
I tried the following command yesterday and nothing happened. Spotlight is a useful mac app for launching apps, finding files and other stuff on your computer, and a whole bunch of other nifty little things. For example, if messages appear to be missing or garbled, or if you cant find all relevant messages when you search using the entire message search option. Sending meeting updates with rest calendar sharing feature in outlook for mac. Fixes or workarounds for recent issues in outlook for mac. For more information, see about the office 2016 for mac database. Today, while going through his emails, he noticed that the search option in outlook 2016 wont go past emails received yesterday and today. Stopped by the genius bar and they suggested reindexing the drive and repairing permissions didnt work. For some odd reason on one of the mac s they cannot search for specific emails and contacts simply nothing appears in the search barno results. You may need to repair the mailboxes by reindexing your. Ive installed any updates that are related to mac office 2011.
Understand how it works and how to maintain it, and spotlight will. When the indexing status dialog emerges, you might see the following. Jun 08, 2015 outlook for mac doesnt use pst as format, it stores messages in a different way shown here, messages individually,categories,folders,images,etc. The user has repeatedly gotten this for the last week every time he has tried to do a search. Outlook for mac search returns no results, and task.
I have a user with outlook 2010 with an account on exchange 2010 who reports that whenever trying to do a search, outlook reports that it is still indexing messages. If you recently created a new outlook profile in outlook 2016 for mac, or a new identity in outlook for mac 2011, added a new account, or if you recently imported new data from a source such as a pst or olm file, spotlight indexing may not be complete. The final method to resolve the no results issue when performing a search in outlook 2011. Once added, remove the folder, and spotlight will reindex. When i hit reply, it will grab the from, date, to, subject from the email i am replying to, but it will not include the actual text from the email. Until this process is finished, spotlight wont know the contents of your disks and neither will outlook. Substitute your username under users accordingly to your environment. Sep 25, 2017 there are a few reasons you could receive a no results message when performing a search in outlook for mac. How to configure a pop3 account in outlook 2011 for mac duration. In this case, the indexing of your microsoft windows and microsoft. Recently, after selecting to do a search in microsoft outlook, i got a no results message. Then outlook opens a new email whenever you click on a mailto. If a problem such as outlook data corruption occurs, office 2016 for mac automatically repairs and rebuilds the office database for you.
I did some research and found out that for some, the issue was actually due to some indexing issues. I forced a reindex of the entire drive, but the email still wasnt indexing. Oct 26, 2010 office for mac 2011 is a great way to get more done on your mac. Aug 01, 2016 how to quickly find an email in microsoft outlook for mac duration. After installation, can no longer search in outlook 2011. I had a user report to me that emails from the month of may 2014 are missing from search results in outlook for mac 2011. The spotlight indexing status dialog gives you a progress report on the indexing activity spotlight is a key feature in os x. May 20, 2019 if you recently created a new outlook profile in outlook 2016 for mac, or a new identity in outlook for mac 2011, added a new account, or if you recently imported new data from a source such as a pst or olm file, spotlight indexing may not be complete. How to fix outlook search function not working lifewire. For apple users microsoft announced outlook for mac 2011. From the same list of locations, select the folder or disk that you just added. It could be due to spotlight search indexing is incomplete, the profile name contains special characters, or the outlook 15 profiles folder isnt in the default location. It takes some time to add newly imported data to spotlight index.
The outlook search repair tool repairs search results within outlook. How to rebuild the spotlight index on your mac apple support. It also restores outlook window size and position settings. For macusing office drones, on the other hand, outlook 2011 is a big step forward in my opinion. Mar 11, 2010 here you can select the files you want to be indexed, it includes all the files which windows has been indexing, so look for the outlook files first and then enabledisable the indexing option. How to fix spotlight indexing in os x the mac observer. How to get outlook email indexed by spotlight after. Most likely, your mac spotlight index is either disabled for your drive, or the index is corrupted. Most of the time, you can correct the indexing issue by simply adding the documentsmicrosoft user dataoffice 2011 identities folder to the spotlight exclude list in the spotlight system preferences, then. Outlook for mac search not working and displays no. Outlook and macoss spotlight the indexing app have notorious problems working together. Screenshots are taken from lion thus may slightly differ on other versions of.
Spotlight issues in outlook 2011 searches and smart. Control panel programs programs and features turn windows features on or off. Nov 26, 2012 ive installed any updates that are related to mac office 2011. Close outlook 2010, and now check if windows is still indexing files, click start orb and type any search. If you perform a search in outlook 2016 for mac or outlook for mac 2011 and receive a no results message, or your search is unsuccessful using mac os native spotlight search, download and run outlook search repair. When using the inbox window theres a find a contact icon that opens a new window. Spotlight issues in outlook 2011 searches and smart folders. Outlook, outlook 2016, outlook 2016 for mac, mac, 2011, search. Mar 31, 2020 if you perform a search in outlook 2016 for mac or outlook for mac 2011 and receive a no results message, or your search is unsuccessful using mac os native spotlight search, download and run outlook search repair. Configuring ms outlook 2011 for mac for use with office 365. You either have spotlight indexing turned off for the drive outlook is on, or the spotlight index is corrupt.
Microsoft outlook for mac 2011 is an electronic communication and personal information management application that can help you take control of your email inbox, contacts list, and calendarall with one attractive and consistent interface. Then click the remove button to remove it from the list. In the search tab, select search tools and then click indexing status. Find answers to office 2011 for mac, outlook indexing file keeps crashing from the expert community at experts exchange.
To fix the issue you need to rebuild the search catalog, which restarts the indexing of your data files. Outlook for mac uses os x spotlight to search your mailbox. At this case you have to reindexing the outlook 2016 for mac search database. Due to some changes in macos mojave, this tool no longer works in 10. Here below are listed the steps to take in order to configure ms outlook 2011 for mac for use with 365 in exchange mode. Does anyone out there have office 2011 installed on either the lion dp 1 or 2.